Expo Terms & Conditions

Exhibit Space: Space contracted for herein may not be transferred, assigned, sublet or shared with others without written permission of Uplifting Concepts/BOOMERAMA

• Exhibits must be set up by the opening of show floor, unless extenuating circumstances make this impossible and permission is received from BOOMERAMA two weeks prior to EXPO.
• Space must be occupied and attended during all hours of the EXPO.
• Exhibits must remain intact until the close of EXPO. A $200 fee will be charged for dismantling and departure prior to close of EXPO.
• Exhibitor is solely responsible for set-up and break-down of their display at the conclusion of selected BOOMERAMA Event.
• Each booth will be provided with and separated by dividing drapes at sides and rear. Eight-feet-high draperies will be provided across the back wall of each booth and three-foot high drapes will be used at the sides. Exhibits shall be installed so they do not extend beyond the space leased, which includes the aisle. Upon the request of BOOMERAMA, exhibitors will be required to purchase sufficient space to accommodate their display equipment, tables, etc., to avoid excessive congestion in the aisles or interference with the displays of other exhibitors. BOOMERAMA reserves right to modify booths based on need and display company recommendations.
• Exhibitor must put up an attractive, visually interesting display. BOOMERAMA and/or the display company will be happy to offer suggestions /advice on ways to enhance your exhibit.
• Exhibitors shall maintain their displays in a quiet and orderly manner. Exhibits, which include the operation of musical instruments, A/V equipment, PA systems, etc., shall maintain their displays in a manner not to disturb other exhibitors in close proximity

Exhibitors are encouraged to utilize the services of the Show Decorator for (additional) booth furniture, electricity, carpet and drapery. Carpet/drapery color choice will be determined by BOOMERAMA. You must request use of other carpet/drapery in writing from BOOMERAMA in advance. Sponsors are responsible for any carpet fees in their area. BOOMERAMA reserves the right to deny space to any category of Exhibitor.

The Show Decorator for each show will vary. You will receive an email “around” 30 days prior to event with decorator contact information and catalog. Most decorators offer an “Early Bird Discount” and we encourage you to take advantage. (Note: not every exhibitor will need the service of the show decorator)

Exhibitor warrants that he/she is legally authorized and entitled to advertise the business or product represented and asserts that the business is in good standing with the business and professional community and that there are no outstanding, sustained, unresolved complaints against it. If there are outstanding complaints, exhibitor will explain the details on a separate form. Upon review, BOOMERAMA may elect to void this agreement and money will be refunded.

Exhibitor must have prior written permission from BOOMERAMA to make any structural changes to the booth space. If additional assistance (labor) is needed by the Exhibitor to set up the display, including unloading and transporting materials, it must be contracted directly with the display company. The Exhibitor will be charged by the display company for their assistance.

Exhibitor is responsible for any damage to building caused by its exhibit, employees or agents. Posting or fixing signs, banners or booths to any permanent wall, woodwork, floor or other permanent portion of the building is prohibited without the express written permission of BOOMERAMA.

Exhibitor agrees to indemnify BOOMERAMA and hold same harmless from any and all claims or causes of action, which arise out of or are proximately caused by Exhibitor’s exhibits, employees or agents

If the event is canceled or postponed for any reason, no monies will be refunded. BOOMERAMA does not guarantee or agree to protect Exhibitor against loss of any kind. If exhibitor cancels under 60 days prior to the contracted show date he/she will not be eligible for a monetary refund. However, exhibitor may move the cost to a later show date or new show location. Any cancellations prior to 60 days before the event are eligible for a refund and must be in writing. A service charge of $100.00 will be applied to any cancellations.

Exhibitor recognizes and agrees that in entering this Agreement, it is not relying on or expecting BOOMERAMA to provide any type of security or protection against loss or damage of any kind and Exhibitor hereby waives any claims or causes of action relating to any such loss or damages.

It is understood, in the event Exhibitor fails to comply with any of the terms of this Agreement, BOOMERAMA reserves the right to terminate this Agreement in which case Exhibitor shall immediately remove from Exhibit Hall, at Exhibitor’s expense, its exhibit, employees and agents. BOOMERAMA has the right but not the obligation to remove or cause same to be removed at Exhibitor’s expense if Exhibitor fails to do so immediately, and Exhibitor hereby waives and releases any and all causes of action or claims of any nature arising out of such removal and all payments previously made by Exhibitor to the EXPO shall be forfeited and retained by BOOMERAMA without further obligation to Exhibitor. If for any reason BOOMERAMA determines to cancel or terminate the EXPO which you have contracted to participate in by this agreement, the Exhibitor waives all claims the Exhibitor might have against BOOMERAMA for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against BOOMERAMA, the Exhibitor’s pro-rata share of the total amount paid by all Exhibitors less all costs and expenses incurred in connection with the EXPO, including a reserve for future claims and expenses in connection herewith. The Exhibitor agrees the charge for Exhibitor space(s) reserved in advance has been made in consideration of Exhibitor using and paying for all space(s) reserved. The Exhibitor shall not be relieved from such payment by failure to use such reserved space for any cause whatsoever.

Literature, Freebies, Food, Sales:

• All literature must be distributed, and all business conducted from Exhibitor’s booth(s) unless other arrangements have been made in advance in writing with BOOMERAMA. All persons, including Exhibitors, are prohibited from circulating throughout the Convention Space and the aisles of the buildings for solicitation or distributing literature.
• Literature may not be placed on cars parked at the Convention Space.
• The vendor shall hold harmless BOOMERAMA Director, Officers, Employees and any and all liability for failure to report and pay said tax. In order to request permission for sales, exhibitors must submit Addendum A with Contract.
• BOOMERAMA reserves the right to deny sales to any exhibitor.